EmphasisHR has worked on countless Paylocity migrations for all types of small and mid-sized growth companies for over a decade. We have the top Paylocity implementation consultants trained to support you no matter how complex. We provide expert configuration, seamless data migration, and team training to ensure you go live with confidence.
Don’t let software migration stall your business operations.
“It really helps to get things right from the start. It’s a lot easier to implement correctly with additional work and firepower with EmphasisHR behind you.”
Paylocity is a powerful HCM software platform. However, many companies will require the help of experts, with years of Paylocity experience, to optimally configure the software the first time. A poor implementation can lead to long-term operational headaches.
Your business is unique with complex needs. We customize your Paylocity setup to ensure it fits your business’ specific processes and workflows. From the initial assessment to the final go-live, we handle the project management, deliverables, and timelines.
We manage every phase of the implementation process to minimize downtime and ensure a smooth Paylocity transition.
Building the right foundation.
Preparing your team for go-live.
We don’t just automate the process. EmphasisHR efficiently works to minimize business disruptions, meet our clients’ needs, and get the most out of their Paylocity investment.
Standard implementations check boxes. We streamline and design expert-crafted Paylocity solutions built for your business.
EmphasisHR brings over 15 years of Paylocity implementation expertise, guiding small and mid-sized growth companies through a more efficient, streamlined implementation process.
Stop worrying about the transition. Start leveraging the HCM platform.
Timelines depend on three primary variables: your organization’s employee count, the number of Paylocity modules being configured, and the quality of your existing data. For organizations with clean data and standard Payroll and Time & Labor requirements, implementation can be completed in 8–10 weeks. More complex environments — involving multi-state payroll, multiple benefit plans, custom integrations with accounting or 401(k) systems, and significant data migration from legacy platforms — typically take 3–6 months. We provide a detailed project roadmap with milestones and deliverables at the start of every engagement.
Two things. First, you get a single, dedicated Paylocity implementation consultant — not a rotating queue of support staff. That person learns your business and stays with you from the first assessment through go-live and beyond. Second, our implementation team becomes your managed services team. The people who build your system are the same people who support it on day one, so there’s no knowledge loss or handoff period after launch.
We’ve migrated data from PEOs, legacy payroll providers, spreadsheet-based systems, and other HCM platforms. Regardless of where your data currently lives, we handle the extraction, cleaning, and secure transfer into Paylocity. Dirty or disorganized legacy data is one of the most common causes of implementation delays — our team audits and prepares your data before migration to prevent downstream errors.
That’s actually more common than clean data. We conduct a thorough data audit as part of the Design & Data phase, identifying gaps, inconsistencies, and formatting issues before anything gets loaded into Paylocity. Cleaning data before migration is one of the most important steps in a successful implementation, and it’s built into our process — not treated as an afterthought.
We configure whichever modules your business requires. Most implementations begin with Paylocity’s Payroll and Time & Labor modules as the foundation, then extend to HR & Payroll (employee records and compliance), Benefits Administration (enrollment, carrier feeds, ACA tracking), Talent Management (recruiting, onboarding, performance reviews), and Learning Management (training courses and compliance certifications). We also set up integrations with external systems — including accounting platforms like QuickBooks and NetSuite, 401(k) providers, and physical time clock hardware — and configure Paylocity’s reporting and analytics dashboards for custom business intelligence.
Yes. We configure security roles and permissions to ensure the right people see the right data — and nothing more. This includes setting up admin access for your HR and payroll team, manager-level visibility for supervisors, and employee self-service portals. Proper security configuration from day one protects sensitive employee data and simplifies ongoing system management.
Absolutely. Low adoption is one of the biggest risks after any software launch. We provide hands-on training for your HR and payroll administrators, and we configure the employee self-service portal so your staff can manage their own information — paystubs, time-off requests, personal details — from the start. We also set up Paylocity’s mobile app for your workforce so employees can access the platform from anywhere.
We don’t disappear after launch. EmphasisHR provides post-go-live support to troubleshoot issues, optimize configurations, and answer questions as your team gets comfortable with the new system. And because our implementation team transitions into ongoing managed services, you have a seamless path from launch to long-term support — no new vendor onboarding, no re-explaining your business to a new team.
Yes — PEO exits are one of our core specializations. Leaving a Professional Employer Organization involves unique complexities: establishing your own federal and state tax accounts (EIN, SUI, state withholding), setting up standalone group health insurance and benefits plans, migrating employee records and historical payroll data from the PEO’s systems into Paylocity, configuring Workers’ Compensation coverage under your own policy, and ensuring there’s no gap in payroll processing or benefits coverage during the transition. We’ve guided many companies through this process and manage every step within Paylocity.
Going live means the system is functional — payroll runs, employees are in the system, and basic workflows exist. Being optimized means the system is configured to actually work the way your business operates — with custom reporting, automated workflows, proper GL mapping, fully adopted self-service tools, and proactive process improvements. Standard implementations check boxes. We engineer Paylocity to run your business.
