EmphasisHR has been the go-to experts for Paylocity benefits administration for over 15 years, serving hundreds of small to mid-sized businesses. We provide a dedicated benefits team to streamline everything from Open Enrollment and EDI files to carrier reconciliation and ACA compliance, all from within your Paylocity platform.
You have the plans. Now get the administration.
Paylocity helps you automate benefits, but great benefit plans require more than automated module workflows. When you manage benefits administration alone, you risk:
Paylocity helps you automate benefits, but module workflows shouldn’t be responsible for your employee benefits. However, when you manage benefits administration alone, you risk:
EmphasisHR acts as the human resources bridge between Paylocity and your healthcare carriers. We handle technical integrations, the data connections, and the employee questions so you can focus on plan strategy.
From FSAs and HSAs to COBRA and all the way to wellness programs and retirement plans, EmphasisHR is your all-in-one benefits team.
Executing a flawless benefits enrollment cycle.
Keeping your data in sync.
Navigating the regulations.
EmphasisHR’s dedicated HR Teams streamline your Paylocity platform to ensure you’re getting the most out of the HCM’s advanced features and improving overall functionality.
Partnering with EmphasisHR gives you a team of Paylocity and benefits administration experts for less than the cost of an internal admin. Our all-in-one team is built to handle all of your employee benefits, as well as your business’s human resources and payroll processing needs.
Small to mid-sized growth businesses have trusted EmphasisHR to manage their Paylocity benefits administration to save them time and money, and provide a peace of mind.
Get the HR team that ensures your data is accurate and your employees are covered.
We administer your entire benefits program from within Paylocity’s Benefits Administration module. That includes building and managing Open Enrollment windows, configuring medical, dental, and vision plans, monitoring EDI carrier feeds to keep enrollment data in sync with providers, reconciling carrier invoices against your Paylocity employee records, managing Affordable Care Act (ACA) compliance tracking and reporting, and supporting 401(k) retirement plan administration. We also provide an Employee Benefits Hotline so your staff can get direct answers on coverage, claims, and eligibility questions.
EDI (Electronic Data Interchange) files are the data connections between your Paylocity platform and your benefits carriers. When an employee is hired, terminated, or changes coverage, that information needs to flow accurately to the carrier. If an EDI feed fails or contains errors, employees can lose the ability to fill prescriptions or access care. We actively monitor these feeds to ensure every change is transmitted correctly and on time.
Revenue leakage from benefits is more common than most companies realize — terminated employees staying on carrier invoices is one of the biggest culprits. We perform regular carrier invoice reconciliation, auditing your bills against the actual employee data in Paylocity. When we find discrepancies — and we often do — we correct them so you stop paying for coverage that shouldn’t exist.
We manage the entire Open Enrollment cycle. That includes building the enrollment window inside Paylocity, configuring plan options and eligibility rules, communicating enrollment details to employees, tracking participation rates, and resolving any issues before the window closes. We also set up the backend deduction logic so that new elections flow correctly into payroll without manual intervention.
Yes. As part of our Benefit Plan Design & Build service, we work with you on plan strategy to help you get competitive pricing. We configure plans inside Paylocity to support the employee experience while optimizing costs. While we’re not a brokerage, our deep experience across hundreds of clients means we can identify opportunities for savings and structure plans to reduce unnecessary spend.
We do. The Affordable Care Act (ACA) requires Applicable Large Employers (ALEs) — generally organizations with 50 or more full-time equivalent employees — to track employee eligibility, monitor hours for variable-hour workers, and file annual reports including IRS Forms 1094-C and 1095-C. We manage this entire workflow within Paylocity’s ACA tracking tools, ensuring measurement periods are configured correctly, eligibility statuses are maintained, and your reporting is prepared accurately to avoid penalties under IRC Section 4980H.
We assist with 401(k) plan administration, including annual nondiscrimination testing (ADP/ACP tests) and coordination with your plan’s Third Party Administrator (TPA). We manage the integration files between Paylocity and your 401(k) provider — such as Fidelity, Vanguard, Principal, or Empower — to ensure contribution and loan repayment data transfers accurately each pay cycle. This eliminates manual file uploads and reduces the risk of contribution discrepancies between your payroll system and your plan recordkeeper.
Yes. We provide an Employee Benefits Hotline — a direct line to a real person who can answer coverage questions, help employees understand their options, and troubleshoot issues. This takes you and your office manager out of the middleman role and gives your team fast, accurate support.
We implement decision-support tools within Paylocity that help employees compare plan options based on their individual needs. This reduces confusion during enrollment, improves employee satisfaction with their selections, and cuts down on the post-enrollment questions and “buyer’s remorse” that burden HR teams.
Benefits, payroll, and HR are deeply interconnected. Benefit elections drive payroll deductions. New hire onboarding triggers enrollment eligibility. Terminations need to flow to both carriers and payroll simultaneously. Because EmphasisHR manages all three functions within the same Paylocity platform, your data stays unified — no sync errors, no manual handoffs, and no coverage gaps caused by disconnected systems.
