EmphasisHR has been the trusted Paylocity payroll outsourcing team for over 15 years, serving hundreds of small to mid-sized businesses, saving clients an average of 15 hours per week. We work directly inside your Paylocity platform, to manage every detail of payroll processing, compliance, and reporting. From missed punches and garnishments to tax setup and submission, we ensure every pay cycle runs accurately, on time, and without stress.
You invested in Paylocity as a better payroll solution. We deliver the execution.
“EmphasisHR takes your lean team, helps implement the system for your business, with an eye to the future for scaling through multiple acquisitions.”
Employees rely on their paychecks, so there is no room for error when it comes to payroll processing. But automation requires oversight. When you manage payroll on top of your other business needs, you face:
EmphasisHR turns Paylocity’s payroll software into a fully managed payroll processing operation. Our HR team does more than just automate direct deposits. We handle the manual data entry, validation, and the submission. You simply approve.
We streamline the entire Paylocity payroll workflow, ensuring accuracy from pre-processing to reporting.
We run the engine so you don’t have to.
Pre-Processing: We manage onboarding new hires and re-hires, as well as employee record maintenance for payroll accuracy and execution.
Processing: We resolve payroll discrepancies and administrate commissions, bonuses, and reimbursements for your expense management needs.
Post-Processing: We prepare customized and curated Paylocity reports to help you spot trends and audit costs.
Navigating the complexities of regulation.
Tax Registration: We set up your Paylocity platform to ensure your tax geolocation is accurate with state and local agencies.
Tax Filing: We forward tax reports to the appropriate tax jurisdictions as needed.
Payroll Compliance: We bring you peace of mind by staying up to date and compliant on the local, state, and federal levels.
Handling the details that slow you down.
Garnishment Administration: We calculate and manage complex court-ordered deductions.
3rd Party Pay Management: We manage Paylocity integrations to streamline transfer files to 401(k) and benefit vendors.
EmphasisHR configures the backend of Paylocity to meet your business needs.
General Ledger (GL) Mapping: We configure and maintain your GL mapping to ensure real-time payroll data flows seamlessly to accounting.
Error Prevention: We utilize the Payroll Readiness Dashboard to catch critical tasks before processing day.
Custom Reporting: We build reports that give you visibility into labor costs and deductions.
Continuing to self-manage your payroll process or hiring an internal payroll admin creates a single point of failure. Outsourcing with EmphasisHR gives you a reliable and consistent payroll partner who integrates across all parts of your business. Our tried-and-true HR processes make sure your payroll process is integrated into your human resources and benefits administration.
As the premier Paylocity payroll outsourcing team who have served hundreds of small to mid-sized businesses, we bring over 15 year of experience to give you payroll peace of mind.
Remove the administrative burden from payroll and allow yourself to focus on your growth.
We manage the entire payroll workflow inside your Paylocity platform. Before processing, we validate timecards, resolve missed punches, and ensure new hire records are set up correctly. During processing, we handle commissions, bonuses, reimbursements, garnishments, and deduction calculations. After processing, we generate custom reports so you can review labor costs, deduction summaries, and trend data. Your only role is to review and approve.
Yes. We configure your Paylocity platform for accurate tax geolocation with state and local agencies, and we forward tax reports to the appropriate jurisdictions as needed. Paylocity is a registered reporting agent with the IRS in all 50 states, Puerto Rico, the Virgin Islands, and Guam, and handles the preparation and filing of Forms 940, 941, W-2, and 1099. If a filing error is caused by Paylocity, the company covers any resulting penalties or interest. Our team ensures your platform is configured to take full advantage of these automated tax calculation and filing capabilities at the federal, state, and local levels.
Absolutely. Multi-state payroll introduces complexities around varying tax jurisdictions, reciprocity agreements between states, and nexus obligations triggered by remote workers. We configure Paylocity to process employees across multiple states in a single unified payroll run — the platform supports automated compliance audits, state-specific tax calculations, and centralized compliance status views with alerts for jurisdiction-specific requirements. Whether you have five employees in two states or hundreds spread across the country, we manage the tax registrations, withholding rules, and filing requirements for each jurisdiction.
We manage the full garnishment process — from calculating the correct withholding based on federal and state-specific formulas to disbursing payments to the appropriate agencies via physical check or electronic payment. Garnishment withholdings are governed by Title III of the Consumer Credit Protection Act at the federal level, with individual states applying additional rules. Paylocity supports configurable garnishment calculations that adjust automatically based on the employee’s state, and our team ensures each deduction is set up correctly — including child support, tax levies, and creditor garnishments — so you stay compliant without the manual effort.
That’s one of the core risks of self-managed payroll — if your one payroll admin is unavailable on processing day, pay gets delayed. With EmphasisHR, you have a full team behind every cycle. We’re never a single point of failure. Your payroll runs on time regardless of internal absences, vacations, or turnover.
We configure and maintain General Ledger (GL) mapping within Paylocity so your payroll data flows directly into your accounting platform. Paylocity offers pre-built integrations with systems like QuickBooks, NetSuite, Sage Intacct, Xero, and Microsoft Dynamics, as well as open APIs for custom integrations. We also build custom reports that give your finance team visibility into labor costs, deductions, and expense categories — eliminating manual data re-entry between your HCM and accounting systems.
Yes, it’s central to our pre-processing workflow. The Payroll Readiness Dashboard flags critical items — like missing timecards, pending new hires, or unresolved discrepancies — before processing day. We monitor it proactively so issues are resolved before they become payroll errors, not after.
Full visibility. We work inside your Paylocity platform, so you have access to every report, every record, and every pay cycle detail at any time. We also deliver curated post-processing reports so you can spot trends and audit costs without digging through the system yourself. We process — you stay informed and in control.
Payroll doesn’t exist in a vacuum. New hires from onboarding, benefit deductions from enrollment, and time-off balances from HR administration all feed into payroll. Because EmphasisHR manages all of these within the same Paylocity platform, your data stays consistent across HR, benefits, and payroll — eliminating the sync errors and manual handoffs that happen when different teams or vendors manage each function separately.
An internal payroll administrator comes with salary, benefits, training, and the risk of a single point of failure. EmphasisHR gives you an entire payroll team — with deep Paylocity expertise and built-in redundancy — for a fraction of that cost. Pricing is based on your company size and payroll complexity. Book a consultation to get a specific quote.
